Navigate to Media Relations from the left-hand side navigation bar

Select Outreach

Click the purple Actions button

NOTE: If you do not see this, check your user settings to make sure you're set up as with an administrator role.

Select Create outreach to start a new release.

Select your Template. The dropdown list will include templates your team has previously saved. Learn more about Using Outreach Templates for Sending Press Releases in Media Relations.

Select your email sender. If your desired sending address isn't on the list, please refer to the t Adding an Approved Sender.

Add your media lists. This can be done via the dropdown list on the side or by typing in the name. You can also add email addresses directly.

Add a subject. Type in the subject of the press release.

Format your release. We recommend writing your release in a Word document first and then copy/paste into this window. You can also copy/paste in a Press Release crafted through PR Assistant. Learn more about formatting options below.

Add attachments. Attach files saved on your device, learn more about Outreach Emails Attachment Size Limits in Media Relations.

Send preview. Send yourself a preview to ensure the release is formatted as expected. The preview will be sent to the ‘From’ sender email.

Send later. You will have the option to ‘Save as Draft’, allowing you to come back in and make any changes to the release or ‘Schedule delivery’ by selecting the send day and time of your release.

Send now. The press release will be sent out immediately.

Click on a journalist to open their profile preview

Select Email

This opens a New message window where you can compose your email

Select Send.

Open a journalist’s full profile

Click the purple Actions button

Select Send Email

The opens a New message window where you can compose your email

Select Send.

System Font - choose from 11 font options.

Font Size - choose from 7 font size options.

Font Format - choose to bold, italicize, or underline your text.

Font Color - choose a preselected color from the color picker.

Font Alignment - choose to align your font right, left, center, or justify.

Additional Options - bullet, number, decrease indent, or increase indent of your text.

Mail Merge - address the journalist by first and/or last name. Note that the first name does not appear in the preview of outreach emails. The recipient portion of the preview will show [FIRST NAME APPEARS HERE], and once you send the final version to the journalist or media list, it will appear with their name.

Add Attachment - select from a file saved on your computer.

Add hyperlink - add a hyperlink to any wording within your release. You will be prompted to add the URL, text to display, title, and how you would like the link to open.

HTML - take customization to the next level by entering your own HTML source code.

Navigate to Media Relations

Select Outreach

You can view all releases, Drafts are identified via the Status column.

Select Schedule delivery

Select the day and time

Click save.

Hover over the distribution

Select the Kebab menu

Select Delete. This action will remove the record of the release from your view, please note that there isn't an option to revoke sent distributions from journalist's email inbox.