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Selecting Content for Your Newsletter
Cheyenne V. avatar
Written by Cheyenne V.
Updated over a week ago

The Select Content page is where you can further organize your Newsletter into sections based on your areas of interest, like markets, business lines, or coverage types (business, tech, lifestyle). Customize the outline of your Newsletter for your audience's needs. The selecting content workflow is the same for both Manual and Automatic Newsletters

This article will cover:


Section Toolbar Overview

a. Drag-and-drop to reorder your sections

b. Move section up

c. Move section down

d. Add content

e. Delete section

f. Collapse section

g. Rename section


Article Toolbar Overview

a. Drag-and-drop to reorder your articles

b. Move section up

c. Move section down

d. Move to

  • Top of section

  • Bottom of section

  • A different section

e. Edit article appearance

f. Remove article


Selecting Content from Explore or Monitor

  1. Open an Explore Search or Monitor from the left-hand navigation bar

  2. Hover over any article or post

  3. Click Add to Newsletter

  4. Select from existing Manual Newsletters or start a new draft

  5. Choose the relevant section if the Newsletter includes sections


Selecting Content for a Manual or Automatic Newsletter

  1. Click on the section you want to start with

  2. Select Add inputs

  3. Select desired search inputs from your list of Explore searches and tags.

  4. Click Select. The results will populate in the content stream on the right.

  5. To populate the sections with content

    1. Click the + sign to the left of the article you want to add. It will automatically be added to your Newsletter section on the left

  6. To remove sections, click the trash icon at the top of the section

  7. To include external articles

    1. Click Add Content at the top of the section

    2. Copy and paste the hyperlink to the article from your browser directly into your Newsletter

  8. To add personal commentary

    1. Select the article you’ve added to a newsletter section

    2. Click Edit article appearance

    3. Add your comment

    4. Click the check box next to I agree with the Terms and Conditions

    5. Click Apply

  9. To add a summary

    1. Click on the Summary textbox at the top of your newsletter

    2. Enter your summary

    3. Click Apply


Automated Newsletter Enhancements

Have more control directly within Meltwater:

  • Set article limits: Avoid overwhelming recipients by limiting the number of articles in each section.

  • Sort by publish date or reach: Prioritize the most relevant content, whether it’s breaking news or articles in publications with higher reach.

  • Manage duplicates: Include all versions of syndicated content for comprehensive coverage or limit to the highest-reaching pickup for clarity.

For detailed instructions on building a Newsletter, learn more about Preparing to Create and Send a Newsletter.

Step 4, Set up guidelines, includes three customizable options:

Set a Maximum Number of Articles

  • Define limits for each section (e.g., 5, 10, 15, etc.).

  • Prevent your audience from being overwhelmed with too much content.

Sort Content by Publish Date or Reach

  • Arrange articles by the most recent or by the highest reach.

  • Additional sorting options, like engagement, are coming in the new year.

Manage Duplicate Content

  • Choose between:

    • Including all duplicates (ideal for full coverage).

    • Including only the highest-reaching duplicate (perfect for avoiding redundancy).

To apply these updates to an existing manual newsletter, you must first convert it to an automated Newsletter:

  1. Click Convert to automated

  2. Select Edit content guidelines

Including Engagement for Social Posts

Toggle on engagement for social to inform stakeholders of a social mention’s impact without opening a link to the post.

  1. In the Customize template step, click on the Newsletter section to expand Content settings

  2. Toggle on Engagement in the right-hand navigation bar

When No Content Is Available

Hide the Newsletter section or set a default message that appears when no articles are available, so recipients don’t see blank sections.

To set a default message when no content is available, follow these steps:

  1. In the Set up guidelines section, navigate to When there is no content available for a section

  2. Select Hide the section from the Newsletter to prevent the section from displaying

  3. Or select Show section anyway and include the following message:

Note: By default, the message will be displayed as "No content available", but you can customize it to show any text.

Duplicate Settings to Include "Also Featured In"

Showcase the other outlets that published your article with a new duplicate setting.

  1. In the Set up guidelines step, navigate to Duplicate setting

  2. Select Include the highest-reaching article and mention other outlets that covered


💡 Tip

Need more help? Feel free to reach out to us via Live Chat or check out our Customer Community.

Find answers and get help from Meltwater Support and Community Experts.


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